Development Coordinator

Posted by:

19910 Malvern Road
Shaker Hts., OH 44122

Position title: Development Coordinator

Date of Posting: May 12, 2022. Applications accepted until the position is filled

Supervised by: Director of Development

Status: Full-time, salaried/exempt position


The Development Coordinator is primarily responsible for donor database management, including gift entry and producing donor acknowledgment letters. The Development Coordinator will also work closely with the Director of Development and CEO to provide administrative support, including scheduling and assisting with activities associated with a capital campaign to help keep the campaign on schedule and progressing with momentum toward achieving the campaign goal.

Key Result Area 1:

Database Management

  • Updating the donor database (Bloomerang) with various information such as appeals, donor recognition, attributes, constituencies, event registrants, etc.
  • Maintaining all aspects of gift management, including the coordination of solicitation mailings, gift acknowledgements, tracking pledges and benefit fulfillments.
  • Ensuring that every campaign gift and pledge is managed so that the donor is promptly acknowledged and thanked by members of the campaign team.
  • Making sure that each gift is credited appropriately in the database, noting any on-going pledge payments and reminders.
  • Producing interdepartmental communication and reports.
  • Ensuring quality assurance through regular updates, audits, and maintenance of department materials and the database.
  • Assisting in conducting donor prospect identification and research to identify prospective donors and to gather information about both new prospects and current donors.
  • Manage systems and software to track and cultivate donors and prospects, including our donor database and wealth screening tools.
  • Track and report progress using specific metrics.

Key Result Area 2:

Donor Acknowledgement and Stewardship

  • Help recognize our donors and celebrate their relationship with Hanna Perkins Center.
  • Acknowledge major donors through public and private recognition.

Key Result Area 3:

Staff and Volunteer Support

  • Making arrangements, including scheduling and logistics, for meetings.
  • Handling meeting responsibilities include making lunch reservations, coordinating schedules, sending a confirmation email or note the day before the meeting, sending any necessary information to the donor before the meeting.
  • Preparing materials for major donor meetings: customize materials, keeping them updated and organized; preparing packages of materials for donor meetings as directed by the CEO, Director of Development and volunteer campaign leadership.
  • Following up from major donor meetings:
    • Ensuring that donor is thanked appropriately and receives the materials or follow-up action promised at the meeting.
    • Ensuring that records of the meeting are updated and filed, and that follow-up actions are noted so they can be acted on in the future.
    • Coordinating other meeting follow-up, such as drafting notes for the CEO, Director of Development and volunteer campaign leadership to customize after the meeting.

Key Result Area 4:

  • Assumes additional responsibilities and performs special projects as needed or directed.


  • Detail-oriented, strong organizational skills, and problem-solving mindset; ability to perform duties with a high level of accuracy.
  • Excellent written and verbal communication skills effectively communicate with multiple stakeholders.
  • Ability to work effectively with a wide variety of personalities, both independently and as part of a team.
  • Ability to deviate from standardized work and established procedures to resolve special problems.
  • Able to organize work, engage in a variety of tasks simultaneously and adapt to change.
  • Able to work independently with minimal supervision.
  • Basic math skills (addition, subtraction, multiplication, and division).
  • Computer skills; data entry and spreadsheet software capabilities.
  • Ability to operate standard office equipment and follow office procedures.
  • Knowledge and support of HPC’s mission and goals.
  • Enthusiasm, curiosity.


  • Four-year college degree or equivalent experience.
  • Experience with fundraising databases preferred.
  • Excellent computer skills, including fluency in Word, Excel, and database programs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

The above statement reflects the general details considered necessary to describe the principle functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

Please forward COVER LETTER and RESUME to:

Kate Vinciquerra, Director of Development

Hanna Perkins Center for Child Development is an Equal Opportunity Employer